MITS is the State of Colorado database that will hold all Patient, Plant, Sales and Inventory information for the MMJ industry.
Adilas provides a method to push the data to MITS. Please review these steps to ensure proper functionality.
Patients/Customers
The MITS homepage pulls this report based off the Customer Start Date Title field (##11 on the Corporation-Wide Settings And Defaults homepage) date.
Change the name from Customer/Patient Start Date to Center Designation Date.
Then as a Patient changes to your Center, update the Center Designation Date by clicking on the edit link on the Customer/Patient.
Additionally you could set the Customer Ending Date Title field (##12) to Center Ending Date to help track when the Customer/Patient ended the Designation.
Passing the Patient CSV file to MITS -
Not supported at this time by MITS but will be soon :)
Sales & Repackaging
The MITS homepage pulls this report based off the Invoice and the PO line items.
Each Invoice and PO is reviewed and if there is a RFID (package) tag number recorded in the RFID field
on the invoice/po line..... the data for this sale will be included in the file sent to MITS.
To activate the RFID fields on both the PO line items and the Invoice line items, go to System
Management, select Manage Corporation Info and Permissions, then click on [edit corp-wide settings and defaults]
then see ##51 as shown below.
We suggest changing the name to Plant/Package RFID
51.
Control/RFID Tag Numbers:
What would you like to call it?
These settings help to add some group, batch, or control numbers to PO and invoice line items.
The default is "Hide/Don't Use" and "Control/RFID Tag Number". Without getting super technical,
there is a field on the general inventory items or parts table that allows for a special
control number to be recorded. If used, that number or value will be pulled on to outgoing
invoices (think current batch or control number). The number or value is also allowed to be
assigned to incoming PO's through a manual add process. Thus providing a chain of custody
scenario. Possible naming conventions may include: lot number, package number, group number,
batch, litter, order number, RFID tag number, control number, etc.
It's important to understand how the Invoice and PO line items interact from within Adilas
and what the values passed to MITS communicate.
Invoice Line Values - Passed to MITS - this is seen as a sale of quantity from the Package
• Date - Date of Invoice Sale
• Package ID - RFID Tag Number
• Quantity - Amount sold, include skrinkage on these Invoices
• UOM - Unit of Measurement
• Sales Amount - Extended Price of the Item
Internal Build PO Line Values - Passed to MITS - this is seen as moving quantity from the Package
• Date - Date of the Repackaging - Moving quantity from the existing Package ID to a new Package ID
• Package ID - RFID Tag Number
• Quantity - Amount moved to a new package
• UOM - Unit of Measurement
• Sales Amount - Extended Price of the Item
The process of adding the package ID to the invoice line item can be either manual or automated.
To manually add a package ID to an invoice line item in the shopping cart process just scan the ID in as you add the item. Or click on edit if you have already added the item and notice the package ID is incorrect or missing.
To automate the process, add the package ID to the item itself.
It's important to know that the item itself must have the current RFID (package) tag in the RFID field.
To do so, search and find the item and click on edit. Scan the package ID into the Package RFID field with your bar code scanner.
Passing the Sales/Repackaging CSV file to MITS -
The fields sent to MITS include, the Date of Sale, the Package ID, the Quantity, the Unit of Measurement and the Sale Amount.
To pull the daily sales info including the package ID's, go to the MITS homepage from either the dispensary homepage or the cultivation homepage.
Select the date you wish to report for and click on the submit button below the generated report. A csv file will be created .... save this to
your computer and then log into MITS and upload.
To reconcile your packages.... at the top of the MITS homepage is a banner that contains links. Under homepages you will see a rfid tag homepage.
This page is pulling all the tags and showing the incoming and outgoing amounts. Each package will "close" if the amounts match.
Plants
The plant RFID goes on the Plant PO (Production Order) line item for that plant. We suggest one plant per PO but you can have multi plants per PO if desired.
To add a plant to a PO search for the strain and add as usual, scanning the Plant RFID in the Plant RFID field.
Passing the Plant CSV file to MITS -
Not supported by MITS at this time but will be soon :)
