This is the main page for managers to monitor, edit, and keep track of what is going on in their departments as far as timecards go. By default, the page will show the today's activity and will list the persons who have clocked in/out throughout the day. If you wish to look up a single user, or different dates, use the form on the top of the page. All dates should be in the "m/d/yy" format. If you are assigned to more than one department, you will have a list to help you filter your results.

There are a number of links at the top of the page that will help you manage your users. Each sub page has its own help file to help with the task at hand.

If you need to edit a timecard, click on the links provided within the report details. If a timecard has a modified flag by it, this means that the timecard has been altered or changed through the edit timecard page. Note: Every time you change a timecard, your name, date, and actions will be recorded in the history.

Once a timecard is locked, you can not edit it with your normal manager's permission. Contact a system administrator and he/she will help you edit the timecard. They may also just unlock the timecard and then you will be able to update the data as needed.

The IP addresses (numeric web address) are where the clock in/out occurred. The IP address is a special number that is assigned to each computer as you browse the Internet. Many times the IP address is called your network id number. If you click on the actual IP address (once shown), the system will send you to an outside page that will try to do a look-up of the IP address value. An IP address will look something like this: 127.0.0.1 (four sets of numbers and dots).

TIP: The in and out dates must be the same date. The math that is done on the timecards assumes that the in and out dates are the same. That allows the system to calculate things on the fly (just looking at differences in time instead of differences in both dates and times). They, the dates and times, are actually stored in different fields and thus the difficulty in comparing multiple fields on the fly. If the same date is not recorded, an error will be thrown when processing for payroll and you will be required to fix the date issue before the payroll will calculate correctly.

Graveyard TIP: If you are having problems with the graveyard shift and keep having to manually update timecards, you may want to make sure that your payee/user is set to the "grave" work shift. If yes, the system is setup to automatically watch for timecards that roll over the midnight hour. If they are set to grave, the system will clock them out at 11:59:59 pm (one second before midnight on the same day) and then clock them back in at 12:00:01 am (one second into the next day). Kind of a double step. If you want more info about the graveyeard work shift, see this news and updates entry. Enjoy.

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