This page will show the ties between the current PO and the payments that were assigned to it. The connection occurs when a PO number is entered into the PO field on the expense/receipt line items page. The system will make all of the connections from the backend and will provide custom history messages as things happen. The entire process is automated.

If by some chance, the system is missing a payment, and you know you have paid for the entire PO, it is best to search out and add the PO number to the correct expense/receipt line item if possible. If not possible, there is a way to mark the PO as paid in full. This is called a force pay and may or may not affect anything. It depends on how far you are taking your data.

As a note on the payment dates... If a date is wrong or needs to be changed. The only way to change those dates is from the main expense/receipt date. These dates are tied at the hip. If you change the main (meaning on the expense side), the payment will follow suite. The payment dates are uneditable by themselves. They must be changed from the master (main expense/receipt date). If you can't get the new date to stick (meaning trying to change it on the main expense/receipt date), here is a little trick. Basically, trick it into thinking that the date is totally different, change it by a couple of days and then submit the main add/edit expense/receipt page. Once that new date sticks (the fake date that you used), go back to the edit main expense/receipt page and change the date to the real or actual date. Because it sees a date change, it will force the system to re-look at what date it should use. This is a little "Texas two-step" but works well to trick the system if needed. By the way, don't tell anybody that I told you this... :)

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